Personal Data Notice
Information on the personal data processed through our website and its application channels, under the Turkish Personal Data Protection Law No. 6698 (KVKK).
Last updated: 15 November 2026
Data controller and scope
As YNC YAZILIM & ARGE MÜHENDİSLİĞİ SAN. VE TİC. LTD. ŞTİ. (YNCSOFT), we inform visitors who contact us through www.yncsoft.com, people who request a project or demo, and job applicants about the processing of their personal data. This notice is limited to the website and its application channels. Data processing carried out in YNC Praxis environments set up for customers or in other projects is addressed separately under the contracts and notices of the relevant service.
What information we collect and from where
In the contact and demo forms we receive your name and surname, your email address, your phone and company details if you share them, the solution you are interested in and your request. For demo requests, your selected deployment preference is also considered. For career applications, your area of interest, the information you use to introduce yourself, an optional portfolio/LinkedIn link and, if file upload is enabled, the CV you send may be added.
This information is obtained from you through the forms and direct email communication. To keep the site and form submission secure, the IP connection, time of the operation and technical request data may be processed by automated means. Cookie preferences and similar browser records are explained separately in the Cookie Policy.
The forms do not ask for identity documents, bank card, health information or criminal records. Please do not include personal information that is not needed for your request, or confidential data of third parties, in your message or CV.
Purposes and legal grounds
| Process | Purpose of processing | Applicable processing condition |
|---|---|---|
| Project and demo request | Understanding the need, talking with you, running the proposal or demo process | Law Art. 5(2)(c), for the part of the request directly related to preparing a contract |
| General communication | Delivering the message to the right person and answering your request | Legitimate interest in managing communication, provided it does not harm your fundamental rights and freedoms, Art. 5(2)(f) |
| Career application | Assessing the application against the requirements of the position and contacting the applicant | Art. 5(2)(c) for steps necessary to conclude an employment contract; Art. 5(2)(f) for proportionate application management where its conditions are met |
| Technical security | Preventing misuse, bulk requests and repeated form submissions | Legitimate interest in site security, Art. 5(2)(f) |
| Rights and obligations | Keeping legally required records, answering data subject requests or protecting rights in a dispute | Depending on the processing, legal obligation Art. 5(2)(ç) or establishment, exercise or protection of a right Art. 5(2)(e) |
Each legal ground is applied only to the extent the relevant activity requires. Submitting a form does not mean that you accept, as a whole, receiving advertising messages or the use of your data for other purposes. If a separate activity requiring consent is introduced, its notice and choice will be offered separately.
Sharing of data
Your applications are reviewed by the relevant YNCSOFT staff, limited to what the task requires. Providers used for website hosting, email transmission and technical support may be involved only with the information these services require and within the necessary access limits. Where legally required or necessary to protect a right, data may be transferred to authorised public authorities and to authorised persons involved in legal proceedings. Application information is not sold for ad targeting or automatically added to a marketing list.
A service involving transfer abroad is not put into use until the conditions in Article 9 of the Law and an appropriate transfer mechanism have been determined. Using the site in Turkish or in another language does not by itself constitute consent to transfer abroad. Third-party services that are put into use, and their data flows, are stated separately in the relevant notices.
Retention and deletion
Contact and demo records are kept only for as long as needed to assess the request and carry out the relationship arising from it. If a contract or dispute arises, the relevant records are assessed according to the legal obligation and right-protection periods that relationship requires. Career information is limited to the assessment of the application; creating a separate candidate pool for future vacancies is not automatically part of this application.
When the purpose of retention and the applicable legal ground no longer exist, the data is deleted, destroyed or anonymised in accordance with the relevant legislation. The temporary upload file of a CV on the web server and its copy in the mailbox to which the application is sent are different; clearing the temporary file does not delete the email copy. Records are reviewed according to their purposes so that unnecessary data is not kept indefinitely.
Your rights and how to apply
Under Article 11 of the Law, you may learn whether your data is processed, request information if it has been processed, ask whether it is used in line with its purposes and learn the recipients to whom it has been transferred. You may request the correction of incomplete or inaccurate data; where the conditions are met, its deletion/destruction and the notification of these operations to the persons to whom the data was transferred. You may object to a result against you arising solely from automated analysis, and request compensation if you suffer damage due to unlawful processing.
For information and requests you can contact us at [email protected]. You can submit your applications under the Law in writing to our Gaziantep office, or to [email protected] from the email address you previously notified to us and that is registered in our systems, in line with the Communiqué on the Procedures and Principles of Application to the Data Controller. Other application methods recognised by the legislation remain available. Only the information necessary to verify identity and authority is requested.
Applications are answered as soon as possible according to the nature of the request and within 30 days at the latest. If the operation requires an additional cost, a fee may only be charged within the tariff set by the Board.
Gaziantep office: Gaziantep Üniversitesi Teknoloji Geliştirme Bölgesi; Yamaçtepe Mah. Teknopark 4/A Blok No:109 Şahinbey / GAZİANTEP
Phone: +90 342 360 90 94
Information for job applicants
The contact and professional information you share through the career form is processed to assess your application against the requirements of the position and to contact you. The applicable processing condition is Law Art. 5(2)(c) for steps necessary to conclude an employment contract, and Art. 5(2)(f) for proportionate application management where its conditions are met.
Your application is reviewed only by the YNCSOFT staff responsible for the assessment; hosting and email transmission providers may be involved only as far as the service requires. Your information is limited to the assessment of the application; your current application does not count as automatic consent to a long-term candidate pool for future positions. When the optional CV upload is enabled, only PDF files are accepted; please do not add unnecessary information such as ID numbers, photos or health information to the file.
You can find your rights regarding this information and the application methods in the Your rights and how to apply section above.